Privacy Policy

Effective Date: 06/20/2026
Last Updated: 06/20/2026

Welcome to FastMatch ("we," "our," or "us"). We respect your privacy and are committed to protecting the data you upload and process through our platform.

This Privacy Policy explains how we collect, use, process, and safeguard information in connection with your use of

and related services (the "Service"). It also outlines your rights under applicable privacy laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), where applicable.

By using the Service, you agree to the practices described in this Privacy Policy.

1. Information We Collect

Account Information

We collect the minimum information necessary to support authentication, account access, service delivery, and account administration. Depending on how you sign in and use the Service, this may include:

• Authentication identifiers from Google, SSO, or other identity providers
• Internal account and tenant identifiers
• Basic account profile details needed to operate the Service
• Security and audit logs related to authentication and account activity
• Subscription or billing-related information, if applicable

We do not collect more personal information than is reasonably necessary to provide the Service.

Content You Upload

You may upload files and content that contain personal information of third parties, including:

• Job Descriptions, which may include role requirements, internal hiring criteria, or proprietary business information
• Resumes and Candidate Materials, which may include names, email addresses, phone numbers, work history, education, skills, certifications, and other personally identifiable information

You are responsible for ensuring that you have the legal right, authority, and any necessary consent to upload and process this information through the Service.

Technical and Usage Information

We may automatically collect limited technical information necessary to operate, secure, and improve the Service, such as:

• IP address
• Browser type and version
• Device type and operating system
• Access times and usage activity
• Error logs, diagnostics, and performance metrics

2. How We Use Information

We use information only as necessary to provide, maintain, secure, and improve the Service. This includes:

• Authenticating users and managing accounts
• Processing uploaded job descriptions and resumes
• Matching resumes against job descriptions
• Generating candidate analysis, rankings, and scoring results
• Supporting AI-assisted hiring and review workflows
• Maintaining security, reliability, and platform performance
• Complying with legal obligations and enforcing our terms

3. AI Processing and Third-Party Model Providers

To provide resume analysis, ranking, matching, and related intelligent features, FastMatch uses artificial intelligence services from trusted third-party providers. These may include:

• Microsoft Azure OpenAI
• Anthropic Claude
• Google Gemini
• Microsoft Azure cloud services and related infrastructure providers

These services may be orchestrated through our internal application logic using Microsoft Semantic Kernel or similar middleware that manages prompt construction, provider selection, secure routing, and response handling.

How AI Processing Works

When you upload a job description, resume, or related content, relevant portions of that content may be sent to one or more AI providers for processing in order to generate the results you request. We use these services solely to deliver the functionality of the Service.

• Content is processed only to perform requested analysis and ranking tasks
• Requests are handled programmatically by our system
• We apply data minimization and send only the data needed for the task where practical
• We do not use uploaded content to train our own models

AI Model Routing

To maintain performance, availability, reliability, and task suitability, FastMatch may dynamically route requests between supported AI providers. Provider selection may be based on factors such as:

• Availability
• Performance
• Cost efficiency
• Feature support
• Task suitability

AI Data Handling Safeguards

We implement safeguards designed to protect your data during AI processing, including:

• Encrypted transmission to AI providers
• Secure API authentication
• Controlled prompt construction and processing logic
• Configuration of supported providers to restrict model training on submitted data where available under enterprise or API terms
• Reasonable efforts to limit retention and exposure of submitted content

No Training on Your Uploaded Data

We do not use your uploaded job descriptions, resumes, or analysis results to train internal AI models. We also configure supported third-party AI providers not to use submitted customer data for model training where such controls are available under their enterprise, commercial, or API offerings.

Important AI Use Notice

AI-generated outputs are probabilistic and may contain errors, omissions, or incorrect inferences. They are intended to assist human review and decision-making, not replace it. You are responsible for reviewing results before making hiring or employment decisions.

4. Legal Basis for Processing (GDPR)

Where GDPR applies, our legal basis for processing personal data may include:

• Contract performance — to provide the Service you request
• Legitimate interests — to secure, maintain, and improve the Service
• Consent — where consent is required by law
• Legal obligations — where processing is required to comply with law or lawful requests

5. Data Retention and Deletion

We retain uploaded files, analysis results, and related account data only as long as necessary to provide the Service and meet legitimate business or legal requirements.

• Uploaded data is generally retained while your account remains active and the related records remain in your workspace
• If you delete a job, resume, or related record, we will remove the associated data from active systems in accordance with our deletion processes
• If you cancel your account, we will delete or de-identify associated customer data within a reasonable period, unless retention is legally required
• Backup copies may persist for a limited period until rotated out of secure backup systems

Unless a longer retention period is required by law, we aim to permanently remove applicable customer data from our active systems within 30 days of account termination or deletion request.

You may request deletion of your data at any time by contacting admin@fastmatch.ai.

6. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect the information processed through the Service. These measures may include:

• Encryption in transit
• Encryption at rest
• Access controls and authentication safeguards
• Role-based or least-privilege access practices
• Secure cloud infrastructure
• Monitoring, logging, and audit controls
• Vulnerability and incident response processes

No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Sharing and Disclosure

We do not sell personal information. We do not disclose uploaded data to third parties except as reasonably necessary to provide the Service or as required by law.

We may share or disclose information in the following circumstances:

• With service providers and subprocessors acting on our behalf to host, secure, support, or operate the Service
• With AI and cloud providers solely to perform the requested processing
• To comply with applicable law, regulation, subpoena, court order, or lawful request
• To protect the rights, property, security, or integrity of the Service, our users, or others
• In connection with a merger, acquisition, financing, or sale of assets, subject to appropriate confidentiality protections

8. Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Request access to personal data we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of personal data
• Request restriction of processing
• Object to certain processing activities
• Request portability of your data where applicable
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at admin@fastmatch.ai. We may need to verify your identity before fulfilling your request.

9. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you may have the right to request information about the categories of personal information we collect, the purposes for which we use it, the categories of third parties to whom it is disclosed, and to request deletion or correction of certain personal information, subject to legal exceptions.

We do not sell or share personal information for cross-context behavioral advertising as those terms are defined under California law.

To submit a California privacy request, contact admin@fastmatch.ai.

10. International Data Transfers

If you access the Service from outside the country where our systems or providers operate, your information may be transferred to and processed in other jurisdictions. Where required, we rely on appropriate safeguards for such transfers, which may include contractual protections and vendor compliance commitments.

11. Children’s Privacy

The Service is not directed to children, and we do not knowingly collect personal information directly from children under the age of 16. If you believe information relating to a child has been improperly submitted to the Service, please contact us at admin@fastmatch.ai.

12. Cookies and Similar Technologies

We may use cookies, session storage, or similar technologies as necessary to operate the Service, maintain secure sessions, remember preferences, and analyze service performance. We do not use these technologies for unrelated advertising purposes unless separately disclosed.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time as our practices, technologies, or legal obligations evolve. When we do, we will update the effective or last updated date at the top of this page. Where appropriate, we may also provide additional notice through the Service or by email.

The current version of this Privacy Policy will be available at Privacy Policy.

14. Contact Us

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